Move Your Job Tracking Spreadsheet to Kandid.pro

Already tracking applications in a spreadsheet? You don't need to start over. Kandid.pro can import your existing data in under a minute — no reformatting required.

Supported File Formats

CSV (.csv)
Excel (.xlsx, .xls)
Maximum file size: 5 MB
Maximum rows per import: 500

How It Works

The import is a guided 4-step process. Open the Applications page and click the Import button.

Step 1: Upload Your File

Drag or select your CSV or Excel file. Kandid.pro reads the first sheet and detects your column headers automatically.

Step 2: Map Your Columns

Kandid.pro auto-matches your spreadsheet columns to its fields using common header names. For example, a column called "Company Name", "Employer", or "Organization" will automatically map to Company. You can review and adjust every mapping before proceeding.

Required fields (must be mapped to continue):

Company — detected from headers like: Company, Company Name, Employer, Organization
Role / Job Title — detected from: Role, Title, Job Title, Position

Optional fields (map any that apply):

Kandid.pro Field	Example Column Names
Status	Status, Application Status, Stage
Location	Location, City, Office Location
Applied Date	Applied Date, Date Applied, Application Date
Employment Type	Employment Type, Job Type, Work Type
Work Arrangement	Work Arrangement, Remote, On-site/Remote
Priority	Priority, Importance
Job Source	Source, Found On, Channel
Salary Min / Max	Salary Min, Min Salary, Salary, Max Salary
Currency	Currency, Salary Currency
Job URL	URL, Job Link, Listing URL
Job Description	Description, Job Description, JD
Tags	Tags, Labels, Categories
Notes / Comments	Notes, Comments, Remarks
Source Details	Source Details, Referral Details, Recruiter Name
Salary Expectations	Salary Expectations, Expected Salary, Compensation
Contact Name	Contact, Contact Name, Recruiter, Hiring Manager, Point of Contact
Contact Email	Contact Email, Recruiter Email, Email Address, Hiring Manager Email
Contact Phone	Contact Phone, Recruiter Phone, Phone Number, Hiring Manager Phone, Contact Number

Any columns that don't match a Kandid.pro field are set to Skip by default — your data is never lost, just ignored for that column.

Step 3: Preview and Validate

Before anything is imported, Kandid.pro validates every row and shows you a summary:

Ready — rows that will import cleanly
Warnings — rows with values that were auto-corrected (e.g. "Interviewing" normalised to "Shortlisted")
Errors — rows missing Company or Role (these will be skipped)

A preview table shows the first 5 rows with your mapped data so you can verify everything looks right.

Smart value normalisation: You don't need to reformat your data. Kandid.pro understands common synonyms:

Status: "Applied", "Submitted", "Sent" all map to Applied. "Interview", "Interviewing", "In Progress" map to Shortlisted. "Offer", "Accepted" map to Hired. "No Response" maps to Ghosted.
Employment Type: "Full Time", "FT", "Permanent" all map to Full Time. "Contract", "Contractor" both work.
Work Arrangement: "WFH", "Work From Home" map to Remote. "On Site", "In Office" map to Office.
Priority: "H", "1", "Urgent" all map to High. "Normal" maps to Medium.
Job Source: "LI", "Linked In" map to LinkedIn. "Glassdoor", "Seek" map to Job Board.
Dates: Handles ISO (2024-01-15), US (01/15/2024), international (15/01/2024), and natural language ("Jan 15, 2024").
Salary: Understands currency symbols ($, £, €, ¥), thousands separators, and shorthand like "80k".
Tags: Comma or semicolon-separated values are split automatically.

Duplicate handling: A checkbox (on by default) lets you skip duplicate applications — any row with the same Company + Role as an existing application will be skipped rather than creating a duplicate.

Step 4: Import

Click Import and Kandid.pro creates all your applications. You'll see a results summary showing how many were imported, skipped, or failed — with specific error details for any rows that couldn't be processed.

Your imported applications appear immediately on the Applications page, ready for you to enrich with job descriptions, run AI matching, and generate tailored documents.

Tips for Best Results

Add a header row — Kandid.pro uses your first row as column names for auto-detection.
Don't worry about exact naming — "Company Name", "Employer", and "Organization" all work. The auto-detection is flexible.
Keep status values simple — "Applied", "Interviewing", "Rejected" etc. are automatically understood. No need to match Kandid.pro's internal codes.
Salary shorthand works — "80k", "$120,000", "£55k" are all parsed correctly.
Split large files — If you have more than 500 rows, split your file and import in batches.

Kandid.pro turns your job search spreadsheet into a complete career management platform — import your data, work in a familiar table view, and unlock powerful features as you go.