User Guide: AI Application Tailoring

This guide explains the benefits and usage of Kandid.pro's core AI-powered application tailoring feature.

The Benefit: Why Tailor Your Application?

In a competitive job market, a generic Resume is rarely effective. Recruiters and hiring managers look for candidates whose experience directly addresses the specific needs of the role. Tailoring your application:

• Beats Applicant Tracking Systems (ATS): Most companies use ATS software to filter candidates. Our AI optimises your documents to ensure they contain the right keywords and formatting to pass these automated checks.
• Saves You Dozens of Hours: Manually tailoring a Resume and cover letter for every application is incredibly time-consuming. Kandid.pro automates this process, turning hours of work into minutes.
• Speaks the Employer's Language: The AI analyses the job description to understand the employer's strategic goals and rewrites your experience to align with them, making you a much more compelling candidate.
• Prepares You for the Interview: The process doesn't just stop at the application. By generating likely interview questions and STAR-formatted answers based on your experience, the platform prepares you to win the interview.
• Communicates Professionally at Every Stage: From the initial introduction through to offer acceptance, the AI drafts context-aware, professionally written emails for every key moment in your application journey.

How to Use the AI-Powered Workflow

The application tailoring process is a guided, multi-phase workflow. Here's how to use it from start to finish.

Step 1: Create a Job Application & Analyse the Job Description (JD)

First, get the job you're targeting into the system.

1. Add a New Application: Use the browser extension to automatically capture the job details from a website, or manually create a new application and paste in the job description text.
2. Trigger the Analysis: Start the "Analyse" process for the application.
   • What's happening? The AI reads the entire job description and extracts the key requirements, skills, and strategic objectives. It determines what the employer is really looking for.
3. Review the Analysis: Once complete, you can view the AI's breakdown of the role.

Step 2: Review Your Match Score

Before generating documents, see how you stack up.

1. Trigger the Match Process: Run the "Match" process on the application.
   • What's happening? The AI compares the analysed job requirements against your saved Career Profile. It identifies where your experience is a strong match, a partial match, or where there are gaps.
2. Check Your Score: Review the "Match Score" and the coverage analysis. This shows you which of your skills and experiences are most relevant and what you should emphasise.

Step 3: Generate Your Resume and Cover Letter

This is where the AI does the heavy lifting.

1. Trigger the Generation Process: Run the "Generate" process.
   • What's happening? The AI uses the job analysis and your matched experience to write a brand new, tailored Resume and Cover Letter in Markdown format. It selects the most relevant narrative blocks from your Career Profile and rewrites them to align with the job.
2. Review the Drafts: Once generated, open the documents.
   • Look for [MISSING] tags: If the AI identifies a critical requirement that you don't have experience for, it will "proactively heal" the gap by writing a draft bullet point with a placeholder like [MISSING: provide specific example here]. This gives you a "to-do" list to further strengthen your Resume.
   • Make Edits: The documents are in Markdown, so you can easily edit, add, or remove content.

Step 4: Run Quality Checks

Polish your documents with a single AI-powered quality check that runs QA and ATS analysis simultaneously.

1. Click "Run Quality Checks": Open your generated document and click the gold sparkle (✨) icon in the document toolbar.
   • What's happening? Two AI models run in parallel:
     • QA: Scans the document for factual consistency against your Career Profile and corrects language to a professional standard (e.g., British English).
     • ATS: Simulates a real Applicant Tracking System, scoring your Resume on keyword density, formatting, and readability.
2. Review the Results: Once complete, the results panel opens with two tabs:
   • QA Tab: Shows an overall pass/warning/fail status, fact accuracy issues, spelling and language checks, and recommendations.
   • ATS Tab: Shows your ATS score (out of 100), keyword coverage (required vs. preferred), formatting score, and actionable suggestions.
3. Iterate: Make the suggested changes to your document and re-run the checks until you are satisfied with the score. Each run is saved so you can compare results over time.

Step 5: Prepare for the Interview

Once your application is sent, use the AI features to get ready for each stage of the process.

Practice Questions and STAR Answers

1. Generate Practice Questions: Open the application → Interviews tab → Practice Questions sub-tab, then click Generate Practice Questions.
   • What's happening? The AI analyses the job description and your tailored Resume to create a list of likely interview questions (behavioural, technical, strategic).
2. Study Your STAR Answers: For each question, the AI provides a personalised answer in the STAR (Situation, Task, Action, Result) format, pulling directly from the achievements in your Career Profile. This ensures your interview answers are consistent, compelling, and data-driven.

Round-Specific Prep Notes

For each scheduled interview round, you can generate targeted preparation notes tailored to that specific round.

1. Add your interview round: In the Interviews tab left column, click + to add a round. Include the round type, date, and any known interviewers.
2. Generate prep notes: Click the gold Prep (sparkle) button on the round tile.
   • What's happening? The AI analyses the round type, each interviewer's career background (pulled from their Contact profile), the job description, and your selected Career Profile type to produce:
     • A background summary and likely focus areas for each interviewer
     • Personalised talking points and questions to ask each interviewer
     • An overall preparation strategy with key themes and recommended activities
3. Export: Click the Export button on the tile to download the prep notes as a PDF for offline review.

Tip: Import interviewers' career history via LinkedIn and the Chrome Extension before generating prep notes. The AI uses their professional background to tailor its advice — an interviewer with an engineering background will probe differently than one from a commercial or people function.

Step 6: Draft Professional Emails at Every Stage

Throughout your application journey, the AI can write context-aware, professional emails for every key interaction. You don't need to stare at a blank screen wondering what to write.

1. Open the Email Drafting Tool: Navigate to your application and click the "Draft Email" button (the gold AI button).

2. Select the Email Type: Choose the type of email you need from five options:

   Email Type	When to Use
   Introduction	Cold outreach to introduce yourself and express interest in the role or company
   Follow-Up	Politely re-affirm your interest after applying with no response
   Interview Acceptance	Confirm your interview date and time whilst expressing enthusiasm
   Post-Interview Thank You	Send a thank-you note that references topics discussed in the interview
   Offer Acceptance	Formally and enthusiastically confirm your acceptance of a job offer

3. Generate the Draft: Click the AI button to generate. The email is written in the background, so you can continue working whilst it processes.

   • What's happening? The AI uses the job details, company, role, your application status, and any notes you've added to write a personalised, professional email appropriate for the selected stage.

4. Review and Refine: Once generated, the draft appears in the Application Materials tab. Click to open the Email Viewer, where you can:

   • Read the generated subject line and body
   • Edit any part of the email directly
   • Copy the subject and body to your clipboard with a single click
   • Click "Open in Email Client" to launch your email application with the subject and body pre-filled

5. Send and Move On: Send the email from your own email client. The draft is automatically saved to your application record for future reference.